Delivering bad news is tough in any business. Whether it’s having to tell your vendors that you can no longer retain their services or informing an employee that he is being made redundant, or shutting down a project, often the “messenger” tasked with delivering the final blow would go to great lengths to delay or avoid the situation due to fear of confrontation, turning a bad situation into an even worse one.
Let’s face it – nobody wants to hear bad news. Disappointment, frustration and even anger come to mind. It’s certainly no mean feat when it comes to reconciling and managing orders from upper management with the interests of employees, vendors and clients.
So how can we avoid shooting the messenger? We share some tips on how you can deliver bad news (someone’s got to do it!) with grace and tact.
Make sure that you’re familiar with every piece of information before speaking to your target recipient (employee, colleague, client). More specifically, you need to understand the reasons why, who are the parties involved, and any other considerations in the lead up to the final decision. Don’t hesitate to ask for more information before delivering the bad news.
Time and Place
When you deliver bad news, be sure to do it in a private setting and at a time when he can hear the bad news. If it’s not urgent, don’t approach the person at a stressful time in the middle of a project. Be mindful of the setting, and switch off your phone and email alerts – avoid interruptions at all cost to put the person at ease.
Create a Buffer
Before communicating any bad news, always start with a buffer to reduce the shock or pain. An effective buffer helps the recipient to keep reading or listening, and essentially provides a smooth transition to the bad news proper.
- State the best news first
- Compliment the recipient
- Thank the recipient for his past contributions
- Listen to what the recipient has to say (shared viewpoint)
- State key facts of the case
- Express empathy (show concern)
People are more receptive to listening and accepting bad news when it’s delivered thoughtfully, sincerely and confidently. Body language is key. Make sure your body language conveys the right message in the right way and is in line with what you’re saying. Some examples of non-verbal cues include avoiding eye contact and fidgeting. These are sure to send the wrong signals. Also, do not sugarcoat and beat around the bush. Be direct and tactful, and most of all be kind.
No Time for Jokes
When bad news is being delivered, be considerate of the recipient’s feelings. Do not joke around as this may come across as being rude and insincere. While you may want to lighten the mood and reduce the impact of the news, always be respectful and sensitive.
Explain the Why’s
Research shows that people are more willing to accept bad news if they believe the decision-making process was reasonable. Therefore, provide them with ample reasons as to why the bad news is necessary and give them details about the decision-making process.
Show you Care
After delivering the news and explaining all the necessary information, give the individual some space to absorb the information and be ready to listen to his concerns. Ask him how he’s feeling. Do your best to be understanding and answer any questions as best as possible.
When closing, do it in a way that promotes goodwill and helps the individual or team move forward. You should provide your support and let them know you’re there for them. Instead of focusing on the “can’ts”, focus on the “cans”. Go a step further and suggest a compromise or alternative option based on what the individual wanted in the first place.
Posted by Chloe Tan, CorpMedia
Advertising is an important facet of business. Businesses are in the game to earn profits and advertising helps with just that – bringing the products to a wider reach by capturing the interest of target audiences. Advertisements have a heavy responsibility – they affect the daily lives of people who watch or read them. However, businesses need to be ethical in their advertising. An ethical company is likely to be viewed more positively. That’s because they have to keep an ethical promise to their customers.
Missing The Mark?
Even though businesses know what it means to be ethical, there have been cases of renowned companies making blunders in their advertising efforts.
Deceptive Advertising and Misleading Claims
If any advertisement makes unsubstantiated claims, then the intention is to mislead the public, and it becomes unethical. Such an advertisement usually creates or takes advantage of, or substantially interferes with the ability of people to make rational consumer choices.
Of course there is a fine line between exaggeration and deception. When an advertisement claims that “You’ll be walking on heaven”, it obviously does not expect readers to take that literally because the rational individual is able to discern the truth.
However, if an advertisement pitches your pill as one with “No Cholesterol!” but the ingredients listed on the back leaf show high sodium content, then that is considered deceptive advertising.
Kellogg’s Rice Krispies
An example of deceptive advertising would be that of Kellogg’s Rice Krispies. The brand came under fire in 2010 for misleading consumers about the product’s immunity-boosting properties. The Federal Trade Commission stepped in and ordered Kellogg’s to stop all advertisements carrying the immunity-boosting claims. As a result, Kellogg’s had to pay $2.5 million to affected consumers and donate another $2.5 million worth of Kellogg’s products to charities.
Kellogg’s Frosted Mini-Wheats
Kellogg’s got into trouble again in 2013 when it falsely claimed that its Mini-Wheats “improve(d) kids’ attentiveness by nearly…20%.” As a result, the company had to settle a $4 million claim for false advertising.
It is the manipulation of feelings or interests of a target audience.
Advertisements push our buttons with celebrities, sex and success. They disable our rational mind and appeal to our feelings and emotions. They exploit deep-seated emotions the target audience might have: the need for security, acceptance and self-esteem.
McDonald’s Advertisement UK
McDonald’s seemingly harmless Filet-O-Fish advertisement caused massive backlash and debate online when it was launched. In the advertisement, a mother tells her son about his late father and to his disappointment, they shared little in common. It was only after his mother took him to McDonald’s and he ate a Filet-O-Fish burger that he found out he shared the same taste as his father (it was his father’s favourite burger). McDonald’s was taken to task for creating an advertisement that exploited child bereavement. The Advertising Standards Authority in the UK received about a hundred complaints and only then was the advertisement withdrawn.
Fear As a Motivator
Advertising agencies frequently use fear tactics. It becomes unethical when it is without proper justification. If fear is used for the good of the consumer and society at large, then the use of fear is justifiable.
In the case of anti-smoking campaigns, a label carrying the words “Smoking Kills” on the box uses fear as a tactic to motivate smokers to stop smoking, for their own benefit and health.
Also in the case of anti-drinking and driving campaigns, the use of fear is meant to stop or condemn drink driving, while highlighting the possible risks.
Many companies, however, employ fear tactics for the wrong reasons.
Nationwide Insurance Advertisement
The Nationwide Mutual Insurance Company released an advertisement in 2015 which features a boy reciting all the things he would not be able to accomplish in life and goes on to say “I couldn’t grow up, because I died from an accident.” The advertisement shows horrific images of accidental child death scenes like poisonous chemicals and shattered TV screens. It goes on to say, “At Nationwide, we believe in protecting what matters most… your kids. Together, we can make safe happen. #makesafehappen”
This is an example of unjustifiable fear, wherein the advertisement induces people to buy the insurance by depicting how horrible the lives of their children would be if left uninsured.
Promoting Unethical Behaviour
Unethical advertisements are also those that promote unethical and immoral behavior. An advertisement by Reebok had a headline that read “Cheat on your girlfriend, not on your workout.” People were unhappy that the advertisement was unethical as it encouraged infidelity.
Ethical advertising is critical. Consumers are more socially aware and increasingly demand for businesses and products to be more ethical in production and advertising. When any company is perceived to lack in ethics in any aspect of their business, they lose credibility from consumers, resulting in a tarnished brand reputation.
As obvious as it sounds, to be ethical in advertising, one needs to be honest and promote a given product or service without lies or deception. Ethical advertising tells the truth and never hides any of the product specifications or its defects. Ethical advertising is also free from any deceptive or misleading claims, irrational persuasion and using fear as a motivator.
To be ethical in advertising is to avoid appealing to deep-seated emotions and unavoidable needs of the target audience. It is objective and unbiased, and does its best to live up to its social responsibility mission.
Ethical advertising also comes in the form of protection of the environment and preventing harm to the environment. Unethical advertisements do not show consideration for the environment and also promote environmentally destructive behavior.
Posted by Chloe Tan, CorpMedia